At Venues and Events International we dedicate our time to providing the best venue find and event management service for our clients. Finding the best options for you to minimise the cost is one thing we can do for sure. It is never a bad thing to save some money but still get the most out of the event. Here are some of Marlene’s venue finding top tips to maximise savings.
Our 3-phase negotiation system means we never settle for the first offer. We always go back to the hotel or venue requested more than once. It shows the true savings that can be achieved by not accepting the Rack Rate price of the space in the first instance.
With large number of attendees, thinking one step ahead is always a good idea! Any added value can be projected in savings. Complimentary upgrades for VIPs, even just a switch from pastries to bacon rolls, can certainly be a cost saving. Reception drinks on the house, free of charge accommodation for the organiser, or complimentary parking is a great way to make the most out of your event.
If you have a benefits, reward or points card for a particular hotel group we can look into it and book this venue for you making sure you claim the points for yourself or your company. These can be the deal breaker while they might open options such as discounts or upgrades without paying anything extra.
If you’re looking to book four quarterly meetings, you can focus on the same hotel or hotel group. Booking a repeating event at one venue or within a group of hotels in one go gives us more negotiating power. Think of it like shopping in bulk, the more you buy the more you can save. It also gives you the opportunity to build a relationship with the hotel or venue management for the purpose of future savings.
Maximise savings can also mean saving time. Did you know that we can support your event on site? We can assist your meeting by using the support of our team consisting of specialists when it comes to delegate registration and building your platform from scratch with great project management skills. This would help you divide your time more efficiently!
Apart from the 30 years in this industry, we take pride in working with our partners, suppliers. Building great relationships with them enables us to achieve these great savings, competitive rates for our clients and offer the best possible service to make your dream events come to life.
Get in touch with the team to see how we can maximise savings for your next meeting or event.