Risks surround our lives. Learning how to identify, assess, control and minimise them is a crucial skill to have especially in event planning. Unexpected factors are inevitable, no matter how much time you spend planning. The key is to minimise and to prevent them. Risk management is an essential part of event planning process. You need to make sure you’ll be able to respond quickly and adequately.
Ensuring a safe and sound overseas trip demands a responsible and reliable team to keep an eye out for any issue. Preparation is key and not leaving anything to the last minute is a part of the risk management process. It involves taking precautions and finding ways to save time by not having to deal with emerging issues on site.
Although we might not be running events overseas yet, make sure you’re ready for when we do. With looking at some of Ellie’s top tips on managing risks overseas…
The first thing that comes into mind is a thought of security, safety and health. It is important to research the destination and educate yourself on the country’s government website about the potential risks of the area.
On these websites, you can run into unexpected threads. When using a taxi service upon airport arrival when travelling to Ghana for an event, one of our colleagues faced a security high risk. Although it might seem scary at first, the perfect solution is arranging a designated hotel transport from the airport with an assigned person and instructions.
When using a taxi service upon airport arrival when traveling to Ghana for an event, one out our colleagues faced a security high risk.
Travelling restrictions are an important factor to prepare for during the pandemic. Self-isolation and countrywide lockdowns have affected many travellers, it is necessary to plan for these situations and have an emergency plan for returning home.
From minor injuries to unfortunate incidents always have contact list by your side. Having a list of nearby hospitals and emergency numbers is important. Although it won’t prevent accidents it will allow you to react appropriately if they do happen.
An event needs to identify what people and equipment will be needed onsite. Your team needs to know how to react in case of an accident and make sure they have the right information on hand. This is more important in a foreign country, moreover a country with a language barrier.
While traveling abroad we tend to think of more high-profile risks such as terrorism and natural disasters. While these should definitely be considered in the risk assessment, the likelihood of them occurring is extremely low. People tend to ignore more low-key concerns such as stolen luggage. Getting insurance doesn’t have to be very expensive in the first place and is a practical way of compensating for the stolen items.
Insurance is also a good way to ensure rebooking a flight is not adding an extra cost to your trip. It makes the charges for changing a name on the ticket or the flight date way less expensive.
Briefing employees or clients traveling overseas on the current laws or religious rules can be essential especially in countries such as United Arab Emirates where swearing on social media can mean a possible imprisonment.
Even in Europe, in Spain you can’t legally drive in flip flops and in France every driver is required to carry a portable breathalyser.
These might not seem so serious at first glance but can be easily avoided.
Weather is unpredictable and we have no control over it.
You can, however, still assess the different weather scenarios and their risks, preparing for a sudden downpour.
Whether you’re planning transport for yourself or a client, you better arrange parking, research the traffic conditions and rules.
Take time to map the area out, look up taxi services or bus lines so you can have peace of mind when you arrive.
Make your life easier and ensure you are not letting any unnecessary risk escape.
Once you have identified as many risks as you can, think about the impact they could have if something went wrong and how likely is that to happen. – that will help you prioritise and create a good starting point.
When you’re ready to start planning events again, get in touch with our Event Innovators to help minimise your risk.